Candidates Application Form

Dear Candidate,

As a candidate, i.e. the person to whom the personal data you have supplied refer (hereinafter "Data"), Deltatre Ltd., with offices in Media House, 3 Palmerston Road, London SW19 1PG, United Kingdom (hereinafter the “Company” or “Deltatre”). As such, we wish to inform you of the following.

1.      WHICH PERSONAL DATA MAY BE COLLECTED

Data collected relates to general information contained in your Curriculum Vitae. In addition, the Company may also collect information resulting from the checking of your references (if carried out) such as membership of any institutions, academic records, employment history and any other information relevant in determining your suitability as a candidate. Information from your profile on professional networks (if applicable), notes taken during interviews and comments from other people such as your referees, which might arise during the selection process, may also be included. Data may be updated based on publicly available information and/or information gathered from third parties, and/or directly from you. Furthermore, the Company reserves the right to check the accuracy of the Data, particularly with regards to academic qualifications achieved, previous work experience, professional or company positions held, including by contacting the referees you have indicated, your previous employers and any other person with whom you may have come into contact during the course of your work.

The Data collected does not concern personal beliefs, trade union membership or political affiliation or political, religious or trade union beliefs, sexual orientation, marital or family status, pregnancy, disability, race, ethnic origin, colour, national origin, language group, state of health, any disputes with previous employers (hereinafter referred to as “special categories of personal data”) or any facts that are not relevant to evaluating your professional aptitude, provided these do not include characteristics that could affect the manner in which the work is performed or that constitute an essential or decisive requirement for the work itself in accordance with applicable law.

2.      FOR WHAT PURPOSES YOUR PERSONAL DATA CAN BE USED

2.1. We need to collect and process your Data in order to search and select new personnel for the Company, and to complete pre-employment checks and to take pre-contractual measures adopted upon your request.

We will only process your Data, including special categories of personal data, within the limits indicated above, if:

1.      This is in line with applicable data protection legislation

2.      It is required in order for us check your knowledge and skills for the vacancy, and/or

3.      To comply with applicable laws, rules and regulations. 

Failure provide this Data to the Company may make it impossible to carry out the required checks and selection process in order to establish an employment relationship.

2.2. Deltatre may share your data with other companies, corporation or affiliates that directly or indirectly controls, is controlled by or is related with the Company (hereinafter, the “Group”), for purposes related or instrumental to the recruitment of new personnel for other positions opened at other Group companies, other than that for which you have applied, possibly also in relation to the jobs and/or workplace.

The Group of which the Company is part operates in a highly dynamic and constantly evolving context. It has been therefore necessary to implement a permanent and highly specialized recruitment process aimed at finding professional profiles that meet the needs of the Group time after time.

In this case, we need your consent to share your data. Without your consent your data will not be shared with the other companies of the Group for purposes related or instrumental to the recruitment of new personnel for other positions opened at other Group companies.

You have the right to revoke your consent at any time by sending an e-mail to [email protected]

The absence of your consent will not prejudice in any way the selection process for the open position for which you have applied but will not allow the evaluation of your application for other positions opened at other companies of the Group.

3.      HOW WE KEEP YOUR PERSONAL DATA SAFE AND FOR HOW LONG

Your Data will be processed in line with the principles of accuracy, lawfulness and transparency, and may also be processed using automated means (for example including, but not limited to, VOIP tools like skype and Zoom) that can memorise, manage and transmit such data. Data will be processed using suitable tools that guarantee its security and confidentiality using procedures that prevent the risk of loss, unauthorised access, unlawful use and dissemination.

Your Data will only be held for the time necessary for the purposes of personnel selection (for a specific position or for future positions potentially of interest). The Company will periodically check the Data and the possibility of deleting it if it is no longer necessary for its intended purposes.   

Notwithstanding the above, your Data will be held on the Company’s systems for no longer than 24 months from the date we receive it. After 24 months, your Data will be deleted or rendered anonymous. Deltatre needs to retain this data for this period due to the particular length and complexity of its recruiting process, and the uniqueness of the professional profiles required (with very specific sectoral skills), due to the continuous growth of the Group. As a result, the Company consistently seeks highly specialised resources. Additionally, the Company internal turnover is characterised by longer timings than other markets. 

4.      WHO WE CAN SHARE YOUR PERSONAL DATA WITH

Your Data may be accessed by duly-authorised employees from the Human Resources department and by external suppliers, appointed, if necessary, as data processors, who support us in providing services in connection with search and select new personnel for the Company.

For the same purposes, your Data may also be accessed by other Deltatre Group companies based inside and outside the European Union due to the global approach of the company.

The Company, also, with your specific consent, may share your data with the other companies of the Group, based inside and outside the European Union, so that the latter can evaluate your candidacy for other positions opened at Group companies.

Please contact us at [email protected] if you would like to see a list of the data processors or other entities to which we communicate data.

5.      INTERNATIONAL TRANSFER

As a globally active company, Deltatre may have to transfer your data to countries that do not belong to the European Union (EU) or the European Economic Area (EEA) (hereinafter the "Third Countries") in which the Company or other companies of the Group have their headquarters or operate.

In this case, the Company will provide appropriate safeguards for such cross-border transfers, in accordance with the provisions of the law; these include the use of standard contractual clauses approved by the European Commission. These clauses impose similar obligations in the protection of data directly for the recipient unless we are allowed by the applicable data protection law to transfer data without such formalities. Some third countries, such as Canada and Switzerland, have been authorised by the European Commission as they provide protection similar to that of EEA data protection legislation and therefore no additional legal protections are required.

You can request copy of this documentation and of the list of the countries where the Company may transfer your data by contacting us at the e-mail address [email protected]

6.      YOUR PERSONAL DATA PROTECTION RIGHTS AND YOUR RIGHT TO FILE COMPLAINTS TO THE RELEVANT AUTHORITIES

You have the right to:

• request access to your personal Data;
• request your Data is changed or deleted;
• supplement any incomplete Data;
• limit the processing of your Data;
• receive your Data in a structured and commonly-used format that is legible by an automatic device (portability);
• revoke, at any time, the consent given to share your data with other companies of the Group for the purposes specified in paragraph 2.2.

At any time, you have the right to object to the use of your Data, in whole or in part, for legitimate reasons.

7.      CONTACTS

The contact details for Deltatre, in its capacity as Data Controller and the Data Protection Officer (DPO) may be found here: www.deltatre.com, [email protected]

If you have any questions, comments or wish to exercise your rights, please contact us at: [email protected] and/or at [email protected].

We endeavour to respond to any complaints or reports concerning the methods used to process your Data. Nevertheless, should you wish, you may forward your complaints or reports to the authority responsible for data protection using the following contact details: https://ico.org.uk/global/contact-us/

I hereby declares to have received and examined the contents of the above notice and to authorize the Company to share my personal data with other companies, corporation or affiliates that directly or indirectly controls, is controlled by or is related with, for purposes related or instrumental to the recruitment of new personnel for other positions opened at other Group companies, other than that for which I have applied, possibly also in relation to the jobs and/or workplace.

The Company acknowledge that you may, at any time, revoke your consent by sending an e-mail to [email protected]